Processing of (personal) data by the entity in charge of the online application process

Processing of (personal) data by the Controller of the online application procedure

General information

We provide you with this privacy policy, which relates exclusively to the data collected as part of the online application process, to inform you about how we handle your personal data collected as part of the application process.

Controller responsible

The responsible controller within the meaning of data protection law is:

ZDF Sparks GmbH

represented by the managing director

Dr. Pirita Pyykkönen-Klauck

Hausvogteiplatz 3-4

D-11017 Berlin

Germany

Tel.: +49-6131-5533-300

Entry in the commercial register

data protection officer

Herr Klaus Pawlitschko, LL.M.

c/o ZDF Studios GmbH

Erich-Dombrowski-Straße 1

55127 Mainz

Mail: datenschutz@zdf-studios.de

Personal data in the application process

Personal data is information about the personal or material circumstances of an identified or identifiable natural person. This includes information such as your name, your address, your telephone number and your date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort. Information that is not (in)directly associated with your real identity, however, is not personal data.

Basis and purposes for processing personal data for applications and in the application process

If you apply to us electronically, i.e. by e-mail or via our web form, we will collect and process your personal data for the purpose of handling the application process and implementing pre-contractual measures.

By submitting an application on our recruiting page, you express your interest in taking up employment with us. In this context, you provide us with personal data that we use and store exclusively for the purpose of your job search/application.

Applicants can authorize ZDF Sparks GmbH to use the application internally for other current and future internal job advertisements for a period of 90 days by giving their consent during the application process. Applicants are informed that their consent to the internal use of their application is voluntary and has no influence on the current application process. Consent can be revoked at any time for the future, and an objection within the meaning of Art. 21 GDPR can be declared.

In particular, the following data is collected:

Name (first name and surname)

e-mail address

Telephone number (optional)

Address (optional)

Github (optional)

Desired salary

Curriculum vitae

Letter of motivation (optional)

You also have the option of uploading informative documents such as a cover letter, your CV with photo and certificates. This may include other personal data such as date of birth, address, etc.

Only authorized employees from the HR department or employees of ZDF Sparks GmbH involved in application management have access to your data. The same applies to the operational service provider ZDF Digital Medienproduktion GmbH. In addition to the HR department, these are also the hiring managers.

Personal data is stored exclusively for the purpose of filling a vacant position for which you have applied or for other vacant positions if you have given the above-mentioned consent for further internal consideration.

Your data will be stored for a period of 180 days after the end of the application process. This is usually done to fulfil legal obligations or to defend against any claims arising from legal regulations. We are then obliged to delete or anonymize your data. In this case, the data will only be available to us as so-called metadata without direct personal reference for statistical analyses (e.g. applications per period, etc.). If the data is to be stored digitally for re-screening even after the application process has been completed, this will only take place if the applicant has expressly consented to this.

If you receive an offer of employment with us during the application process and accept it, we will store the personal data collected during the application process for at least the duration of the employment relationship.

Transfer of data to third parties

The data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers personnel administration and application management software (https://www.personio.de/impressum/). Personio is our processor in this context in accordance with Art. 28 GDPR. The basis for the processing is an order processing contract between us as the controller and Personio. The data is stored in the European Economic Area. You can find Personio's privacy policy at https://www.personio.de/datenschutzerklaerung/.
Furthermore, there is a service relationship between ZDF Sparks GmbH and ZDF Digital Medienproduktion GmbH for the operational business. For this purpose, ZDF Digital Medienproduktion GmbH acts as a processor within the meaning of Art. 28 GDPR. The data protection officer of ZDF Digital Medienproduktion GmbH is Mr Klaus Pawlitschko, LL.M., ZDF Studios GmbH, Erich-Dombrowski-Straße 1, 55127 Mainz, datenschutz@zdf-studios.de.
Rights of data subjects
If personal data is processed by us as the controller, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing, in particular the right of access (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR) and the right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to revoke this data protection consent in accordance with Art. 7 III GDPR.
To assert your rights as a data subject regarding the data processed in this online application process, please contact the address we have provided or the data protection officer of our processor.
Final provisions
We reserve the right to amend this privacy policy at any time so that it always complies with current legal requirements or to reflect changes to the application process or similar. If you visit this recruitment page again or submit a new application, the new privacy policy will apply.
In addition to this privacy policy, you can view our general privacy policy at https://www.zdf-sparks.com/privacy-policy.

Processing of (personal) data by the Controller of the recruiting site
General information
This recruiting site is operated by Personio GmbH & Co. KG, a company based in Germany that offers personnel administration and applicant management software (https://www.personio.de/impressum/). The data transmitted as part of your application is transferred using TLS encryption and stored in a database. The company that carries out this online application process is solely responsible for this data within the meaning of Art. 24 GDPR. Personio is merely the operator of the software and this recruiting page and, in this context, a processor in accordance with Art. 28 GDPR. The basis for processing by Personio is an order processing contract between the controller and Personio. In addition, Personio GmbH & Co. KG processes further data, some of which may also be personal data, to provide its services, in particular for the operation of this recruiting site. This is discussed in more detail below.

Controller responsible

The responsible controller within the meaning of data protection law is:

Personio GmbH & Co. KG

Rundfunkplatz 4

80335 München

Tel.: +49 (89) 1250 1005

Entry in the commercial register

data protection officer: datenschutz@personio.de
Access logs ("server logs")
Every time this recruiting page is accessed, general log data, so-called server logs, are automatically recorded. These data are generally pseudonyms and therefore do not allow any conclusions to be drawn about a natural person. Without this data, it would not be technically possible in some cases to deliver and display the content of the software. In addition, the processing of this data is absolutely necessary for security reasons, in particular for access, input, transmission and storage control. In addition, the anonymous information can be used for statistical purposes and to optimize the service and technology. In addition, the log files can be subsequently checked and analyzed in the event of suspected illegal use of the software. The legal basis for this can be found in Section 15 (1) of the German Telemedia Act (TMG) and Art. 6 (1) f GDPR. Data such as the domain name of the website, the web browser and web browser version, the operating system, the IP address and the timestamp of access to the software are generally recorded. The scope of this logging does not exceed the usual scope of any other website on the Internet. The storage period of these access logs is up to 7 days. There is no right of objection.
Error protocols (“Error logs”)
Error logs are created for the purpose of identifying and rectifying errors. This is absolutely necessary in order to be able to react as promptly as possible to possible problems in the presentation and implementation of content (legitimate interest). These data are generally pseudonyms and therefore do not allow any conclusions to be drawn about a natural person. The legal basis for this can be found in Section 15 (1) TMG and Art. 6 (1) f GDPR. If an error message occurs, general data such as the domain name of the website, the web browser and web browser version, the operating system, the IP address and the timestamp when the corresponding error message/specification occurs are recorded. These error logs are stored for up to 7 days. There is no right of objection.
Use of cookies
In some cases, so-called cookies are used on this recruiting page. These are small text files that are stored on the device you use to access this recruiting site. Cookies are generally used to ensure security when visiting a website ("absolutely necessary"), to implement certain functionalities such as standard language settings ("functional"), to improve the user experience or performance on the website ("performance") or to display target group-based advertising ("marketing"). On this recruiting page, only strictly necessary, functional and performance cookies are used, in particular to implement certain default settings such as the language, to identify the application channel or to analyze the performance of a job advertisement from which a user has reached this recruiting page. The use of cookies is absolutely necessary for the provision of our services and thus for the fulfilment of the contract (Art. 6 (1) b) GDPR). Storage duration: Up to 1 month or until the end of the browser session Right to object: You can use your browser settings to determine whether you want to allow cookies or object to the use of cookies. Please note that deactivating cookies may result in limited or completely disabled functionality of this recruiting site.
Rights of data subjects
If personal data is processed by Personio GmbH & Co. KG processes personal data as the controller, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing, in particular the right of access (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR) and the right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to revoke this data protection consent in accordance with Art. 7 III GDPR. To assert your rights as a data subject regarding the data processed for the operation of this recruiting site, please contact the data protection officer of Personio GmbH & Co. KG (see section B.).
Final provisions
Personio reserves the right to amend this privacy policy at any time to ensure that it always complies with current legal requirements or to implement changes to the services in the privacy policy, e.g. when introducing new services. If you visit this recruiting page again or submit a new application, the new privacy policy will apply.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.